Description Administrative department (Administrative assistant)

08 Maret 2013

Description of Administrative Assistant:

1. Receive and file incoming letters, documents.
2. Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities.
3. Schedule meeting if any.
4. Welcome/Receive visitors relating to work.
5. Meal, water for Employees.
6. Manage administrative department, maintain a safe and secure work environment.
7. Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
8. Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement.
9. Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security.
10. Create, control, and monitor all administrative requirements of other departments.
11. Prepare financial plans, budgets and forecasts.
12. Record, monitor expenses, raise monthly invoices.
13. Monitor on-going activities and revise contracts.
14. Maintain stationary supplies and coordinating deliveries.
15. Manage supply chain and resource requirements.
16. Other duties as assigned.
17. Telephone operator, guest receiving…
18. Agenda management: booking, travels, meeting, arrange hotel for VIP, morning assembly…
19. Supplier managements: photo, printing, furniture, mail & post…
20. Office management: stationery, cleaning services, taxi card, telephone, mobile phone…
21. Office expense: water, electricity, logistic support for experts.
22. Settle visa, work permit, residence card, etc…
23. Other task assignment.

Source: http://www.humanresources.hrvinet.com/administrative-assistant-job-description/

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