Administrative department (Administrative associate)

08 Oktober 2012

Description of Administrative associate :

1. Understand the work flow of the program units and operations departments to anticipate and meet information needs.
2. Log, track and perform the initial review of certain contracts.
3. Maintain comprehensive understanding of the work flow of the Legal Affairs department: keep current about administrative systems used, understand scheduling issues, assist with projects, and communicate regularly with senior management and staff.
4. Remain current on legal and related issues affecting publicly-supported charitable
5. Prepare and maintain bureau of charitable organizations registrations.
6. Support attorneys, program, and government relations staff on the appropriate tracking expenses and time.
7. Maintain tickler system and database for timely and accurate reporting of state and federal lobbying registrations and lobbying activity reports.
8. Handle special projects, conduct legal research and draft memorandum and letters, as requested.
9. Participate in activities and meetings and perform other tasks as assigned, including serving on institution-wide committees, assisting with legal training of employees.
10. Track numerous projects for senior officers: develop, organize and maintain files, databases, and project records, anticipate information needs of the staff, provide background information, assemble materials for meetings and follow-up with deadline reminders.
11. Serve as back-up to support staff for telephone coverage for other Legal Affairs staff.
12. Assist in the preparation of the agenda for department meetings.
13. Implement document retention policies for legal department.

Source: http://www.humanresources.hrvinet.com/administrative-associate-job-description/

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